UoEFC 2026 Extraordinary General Meeting
The University of Exeter Fencing Club’s 2026 Extraordinary General Meeting (EGM) is taking place on Wednesday 7 October 2026 at 17:30 in Lecture Theatre B, Streatham Court.
The 2026/2027 Committee invites all club members to attend and take part in the meeting.
Committee Elections
The EGM will include elections for the following positions:
Alumni Secretary
Male/Mixed Welfare Secretary
Men’s Second Team Captain (M2 Captain)
Beginners’ Representative
If you are interested in running for one of these positions, please complete the nomination form below:
You may run for a maximum of two committee positions.
Nominations close at midnight on Tuesday 6 October 2026.
Running for a Committee Position
If you are considering running, please read the role descriptions below to get an idea of the responsibilities involved. These descriptions are not exhaustive, and the current committee will be happy to answer any questions about the roles and their experiences.
You can speak to a committee member at training, contact us through social media, or email at1016@exeter.ac.uk.
Candidates will be expected to prepare a short speech of no more than two minutes to deliver at the EGM. After your speech, you will have the opportunity to answer questions from the committee and other club members.
Due to the small number of positions being contested at this EGM, video presentations will also be permitted.
Your speech should cover:
Why you are running for the position
The skills and qualities you would bring to the role
How you would like to develop the role and the club as a whole
Voting will take place through a voting form made available at the end of the EGM. All members present will be able to vote, and the results will be announced once the voting period has ended. Two impartial committee members who are not running for a new position will count the votes.
Members must be present at the EGM to vote unless there are exceptional circumstances. If you are unable to attend for an exceptional reason, please contact the Vice Club Captain at at1016@exeter.ac.uk in advance to request access to the voting form. Exceptions cannot be arranged on the day.
New committee members will be added to the club’s management following completion of the relevant handover. Successful candidates should contact the previous role holder to arrange a handover meeting and receive guidance for their new role.
Available Committee Positions
Alumni Secretary
The Alumni Secretary maintains contact with former fencing club members and helps organise alumni events, including the Old Exonians’ Christmas Match and alumni meals. They are also responsible for the administration of the Official Alumni Facebook Group and regularly liaise with the Competition and Social Secretaries.
Ideal candidate: Someone persistent and enthusiastic who can encourage former members to return to Exeter and help ensure that alumni remain involved and connected with the club.
Male/Mixed Welfare Secretary
The Welfare Secretary is an elected member of the committee responsible for supporting the welfare of club members. They provide a listening ear and act as a first point of contact for members experiencing difficulties with their wellbeing or mental health, while referring members to appropriate University and Athletic Union services where necessary.
The Welfare Secretary will also help promote wellbeing within the club and organise charity and welfare-focused activities.
Responsibilities include:
Attending Athletic Union Welfare Officer workshops
Attending at least one Good Lad Initiative workshop
Liaising with relevant Athletic Union and University wellbeing services
Promoting available wellbeing resources to club members
Organising activities that support member wellbeing
Promoting wellbeing resources through the club’s social media
Working with the Publicity Secretary to promote wellbeing services
Maintaining appropriate confidentiality when members share sensitive information
Helping new and returning members settle into the club and feel included
The Welfare Secretary should be approachable, supportive and willing to help members access the appropriate professional support when needed.
Men’s Second Team Captain
The Men’s Second Team Captain is responsible for building and leading the M2 squad through their BUCS fixtures.
Responsibilities include:
Attending squad training sessions
Selecting the team for each BUCS fixture
Confirming selections with the Athletic Union
Organising transport
Preparing the team for matches
Running home fixtures
Potentially refereeing across all three weapons
Ideal candidate: A member of M2 who is familiar with the rules for all three weapons, is confident under pressure and has strong leadership skills and a good relationship with the squad.
Beginners’ Representative
The Beginners’ Representative provides a link between the beginners and the rest of the committee, ensuring that feedback from the beginners is heard and that the group continues to develop.
Responsibilities include:
Reporting feedback from beginners to the committee
Supporting beginner intake and retention
Encouraging beginners to attend training and socials
Helping beginners become involved with the wider club
Organising the beginners’ competition in March
Ideal candidate: A beginner who is passionate about fencing, well connected with the beginners’ group and keen to get involved with the wider club. They should be enthusiastic about attending and encouraging others to attend training and socials.
Get Involved
Being part of the committee is a great opportunity to contribute to the club, develop new skills and gain valuable experience alongside your studies.
If you think you could contribute to one of these roles, put yourself forward. You do not need to meet every part of the role description to run.
Submit your nomination here:
Nominations close at midnight on 6 October 2026.
We look forward to seeing you at the EGM on 7 October at 17:30 in Lecture Theatre B, Streatham Court.
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